The Data Protection Act 2018 (the Act) regulates the way in which all personal data is held and processed. This is a statement of the data protection policy adopted by Vouch Online Ltd. It applies to all Vouch Online Ltd employees. In order to operate efficiently Vouch Online Ltd needs to collect and use information about the people with whom we work. This includes current, past and prospective employees, reviewers, professional experts, stakeholders, delegates and others with whom we communicate. Vouch Online Ltd regards the lawful and correct treatment of personal information as integral to our successful operation, and to maintaining the confidence of the people we work with. To this end we fully endorse and adhere to the principles of the Act. Vouch Online Ltd is registered as a data controller on the register kept by the Information Commissioner.
The purpose of this policy is to ensure that everyone handing personal information at Vouch Online Ltd is fully aware of the requirements of the Act and complies with data protection procedures and that data subjects are aware of their rights under the Act.
'Personal data' covered by the Act is essentially any recorded information which identifies a living individual. Personal data held by Vouch Online Ltd will include contact information for a variety of stakeholders and other personal details.
The directors of Vouch Online Ltd have overall responsibility for compliance with the Act but individual members of staff are responsible for the proper use of the data they process.
The principles of the Act require require that personal information must:
In order to meet the requirements of the principles Vouch Online Ltd will:
Vouch Online Ltd responsibilities for data protection and confidential information
Vouch Online Ltd will ensure that there is someone with specific responsibility for data protection in the organisation. The nominated person is currently the Information and Records Manager. The Information and Records Manager may be contacted at:
Information and Records Manager
Vouch, Broomhall Hall, 8-10 Broomhall Road, Sheffield, S10 2DR
Vouch Online Ltd will ensure that:
Staff responsibilities for data protection and confidential information
For further advice, please contact the Information and Records manager.
Vouch Online Ltd respects your privacy. The information that you provide us with, or that is gathered automatically, helps us to monitor our services and provide you with the most relevant information.
Privacy is very important to us.
We have appointed Athene secure Ltd as our Data Protection Officer (DPO) and gained Cyber Essentials Plus accreditation.
If, in future, you want to know or have any queries regarding data protection or our policies, all you have to do is ask – just send an email to firstname.lastname@example.org and we can help resolve your query. You also have a right to lodge a complaint with the ICO if you wish.
Under the Act individuals have the right to access personal information Vouch Online Ltd may hold about them. If you wish to request such information please email email@example.com
Vouch Online Ltd aims to comply fully with its obligations under the Act. If you have any questions or concerns regarding Vouch Online Ltd 's management of personal data, including your right to access data about yourself, or if you feel Vouch Online Ltd holds inaccurate information about you, please contact Vouch Online Ltd 's Information and Records Manager (details above). If you feel that your questions or concerns have not been dealt with adequately or that a subject access request you have made to Vouch Online Ltd has not been fulfilled you can use Vouch Online Ltd 's complaints procedure: If you are still dissatisfied, you have the right to contact the office of the Information Commissioner, the independent body overseeing compliance with the Act: http://ico.org.uk/.